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Travel and Transportation Policy

The HHS Travel Policy Manual, Federal Travel Regulations (FTR), and Joint Federal Travel Regulations (JTR) detail what is permissible when traveling on behalf of the federal government. In some cases, the individual operating divisions or staff divisions may have their own policies as well. It is the responsibility of all federal employees to understand and adhere to the travel policy guidelines.

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HHS Travel Policy Manual

The The HHS Travel Policy Manual, issued by the U.S. Department of Health and Human Services (HHS) Office of the Assistant Secretary for Administration (ASA), Program Support Center (PSC), PSC's Administrative Operations Portfolio (AOP), PSC's Transportation Services, is the official documentation of HHS-wide supplemental policy and guidance to the standards found in the Federal Travel Regulation (FTR) code for HHS civilian employees.

Many provisions of the FTR require agencies to develop specific internal policies, procedures, and systems to administer the regulations. The HHS Travel Manual provides supplemental policy and guidance on key FTR provisions, where a Department-wide, standard supplemental policy is deemed appropriate. Each operating division (OpDiv) and staff division (StaffDiv) may then augment the FTR and/or Department level policy with their own supplemental policy guidance, which must be consistent with the FTR and the Department's policy requirements. Note that OpDiv/StaffDivs may choose to implement certain policies in a more restrictive manner.

quote markFederal agencies may authorize and reimburse Federal travelers on official temporary duty (TDY) for use of transportation network companies (TNCs) in accordance with internal agency policy.

HHS Travel Policy Update 2017

Federal agencies may authorize and reimburse Federal travelers on official temporary duty (TDY) for use of transportation network companies (TNCs) in accordance with internal agency policy.

Authorization of and Reimbursement for the Use of Transportation Network Companies (TNCs)

Federal Travel Regulations (FTR)

HHS Travel Policies for federal employees (not including commissioned officers of the Commissioned Corps, U.S. Public Health Service (Corps), unless specified otherwise at the beginning of the section) are governed by the Federal Travel Regulations (FTR) issued by the General Services Administration (GSA).

The FTR implements statutory requirements and Executive Branch policies for travel performed or conducted by Federal civilian employees and others authorized to travel at the Government's expense. Chapter 301 of the FTR relates specifically to temporary duty (TDY) travel.

Your Agency may have additional travel policy or processes. Please contact your federal agency travel administrator (FATA) for more information.

There are two principal purposes of the FTR

  1. To interpret statutory and other policy requirements in a manner that balances the need to assure that official travel is conducted in a responsible manner with the need to minimize administrative costs
  2. To communicate the resulting policies in a clear manner to federal agencies and employees

Joint Federal Travel Regulations (JTR)

Travel policies and per diem rates for Commissioned Corps officers of the U.S. Public Health Service (USPHS) are governed by the Joint Federal Travel Regulations (JTR). The Per Diem, Travel, and Transportation Allowance Committee (PDTATAC) issues the JTR. As of October 1, 2014, the Joint Federal Travel Regulations, Volume 1 (JFTR) and the Joint Travel Regulations, Volume 2 (JTR) were consolidated into one volume, titled the Joint Travel Regulations. The HHS Assistant Secretary for Health is the designated USPHS Principal to serve on the PDTATAC, which is chartered under the Defense Travel Management Office (DTMO). The JTR is available at DTMO's website.

The Assistant Secretary of Health (ASH) or its designee is responsible for developing and issuing travel and relocation (Permanent Change of Station (PCS)) policy for Corps officers, to supplement the Department of Defense's JTR. Corps policies are published in separate documents that are not part of the HHS Travel Manual. Travel guidance for commissioned officers of the Public Health Service can be found on the Commission Corps website.

However, certain sections of this Travel Manual, by their terms, govern travel by Commissioned Corps officers as well as by civil service employees. Any operational or travel concerns of the Corps should be directed to the Office of the Surgeon General, U.S. Public Health Service, Director, Division of Commissioned Corps Personnel and Readiness, (Attn: PDTATAC MAP Member), 1101 Wootton Parkway, Plaza Level, Suite 100, Rockville, MD 20852-1061.